Board Member Roles
The Tesla Owners Indiana Board is comprised of 6 Board Members that each serve for a 3-year term. Each year, as part of the Club’s Annual Meeting in April/May, we vote on electing two Members of the board.
The Board meets virtually on the 2nd Wednesday of every month. The meeting starts at 8:00 PM EST and typically lasts for 90 minutes. (some meetings are shorter and some are longer.)
Additionally, as a club, we seem to have Board members who because of accepting new jobs and/or those who must relocate out of the state, find it necessary to resign their position on the board mid-term. When this happens the remaining members of the board will vote on a replacement member of the board.
Board Member Job Description
- Regularly attends board meetings and important related meetings.
- Makes serious commitment to participate actively in committee work.
- Volunteers for and willingly accepts assignments and completes them thoroughly and on time.
- Stays informed about committee matters, prepares themselves well for meetings, and reviews and comments on minutes and reports.
- Gets to know other committee members and builds a collegial working relationship that contributes to consensus.
- Is an active participant in the committee’s annual evaluation and planning efforts.
- Participates in any fundraising for the organization
Also as part of the Annual Meeting, the Board Members will vote to elect the officers of the board for the following year. There are 6 positions on the Board.
You can learn more about each position below
Chair Responsibilities Vice-Chair Responsibilities Treasurer Job Description Secretary Job Description
Membership Committee Chair Job Description Event Committee Chair Job Description
Sign up NOW to Volunteer… for a Board Role and/or any of the several roles.
After you fill out the basic information, you will receive an email with links that allow you to volunteer for any of the several roles that may interest you. Then a member of the board will be in contact within a couple of days to help you select the perfect fit.
Explore Other Ways To Volunteer To Help The Club
Board Chair Responsibilities
- Is a member of the Board
- Is a partner with the Club President in achieving the organization’s mission
- Provides leadership to the Board of Directors, who sets policy and to whom the Club President is accountable.
- Chairs meetings of the Board after developing the agenda with the Club President.
- Encourages Board’s role in strategic planning
- Appoints the chairpersons of committees, in consultation with other Board members.
- Serves ex officioas a member of committees and attends their meetings when invited.
- Discusses issues confronting the organization with the Club President.
- Helps guide and mediate Board actions with respect to organizational priorities and governance concerns.
- Reviews with the Club President any issues of concern to the Board.
- Works closely with the Finance Committee including Monitoring financial planning and financial reports.
- Plays a leading role in any fundraising activities
- Formally evaluates the performance of the Club President and informally evaluates the effectiveness of the Board members.
- Evaluates annually the performance of the organization in achieving its mission.
- Performs other responsibilities assigned by the Board.
You can learn more about each position below
Vice-Chair Responsibilities Treasurer Job Description Secretary Job Description
Membership Committee Chair Job Description Event Committee Chair Job Description
Sign up NOW to Volunteer… for a Board Role and/or any of the several roles.
After you fill out the basic information, you will receive an email with links that allow you to volunteer for any of the several roles that may interest you. Then a member of the board will be in contact within a couple of days to help you select the perfect fit.
Explore Other Ways To Volunteer To Help The Club
Board Vice-Chair Responsibilities
- Is a member of the Board
- Performs Chair responsibilities when the Chair cannot be available (see Chair Job Responsibilities)
- Reports to the Board’s Chair
- Works very closely with the Chair, Membership, and Event Committee Chairs
- Participates closely with the Chair to develop and implement officer transition plans.
Performs other responsibilities as assigned by the Board.
You can learn more about each position below
Chair Responsibilities Treasurer Job Description Secretary Job Description
Membership Committee Chair Job Description Event Committee Chair Job Description
Sign up NOW to Volunteer… for a Board Role and/or any of the several roles.
After you fill out the basic information, you will receive an email with links that allow you to volunteer for any of the several roles that may interest you. Then a member of the board will be in contact within a couple of days to help you select the perfect fit.
Explore Other Ways To Volunteer To Help The Club
Board Treasurer Job Description
- Is a member of the Board
- Performs Chair responsibilities when the board chair and vice-chair are absent
- Leads the Finance Committee and help guide the board’s financial responsibilities, including:
- Administrates fiscal matters of the organization
- Provides annual budget to the board for members’ approval
- Ensures development and board review of financial policies and procedures
You can learn more about each position below
Chair Responsibilities Vice-Chair Responsibilities Secretary Job Description
Membership Committee Chair Job Description Event Committee Chair Job Description
Sign up NOW to Volunteer… for a Board Role and/or any of the several roles.
After you fill out the basic information, you will receive an email with links that allow you to volunteer for any of the several roles that may interest you. Then a member of the board will be in contact within a couple of days to help you select the perfect fit.
Explore Other Ways To Volunteer To Help The Club
Board Secretary Job Description
- Is a member of the Board
- Performs Chair responsibilities when the board chair, vice-chair, and Treasurer are absent
- Maintains records of the board and ensures effective management of organization’s records including:
- Manages minutes of board meetings
- Ensures minutes are distributed to members shortly after each meeting
- Is sufficiently familiar with legal documents (articles, by-laws, etc.) to note applicability during meetings
You can learn more about each position below
Chair Responsibilities Vice-Chair Responsibilities Treasurer Job Description
Membership Committee Chair Job Description Event Committee Chair Job Description
Sign up NOW to Volunteer… for a Board Role and/or any of the several roles.
After you fill out the basic information, you will receive an email with links that allow you to volunteer for any of the several roles that may interest you. Then a member of the board will be in contact within a couple of days to help you select the perfect fit.
Explore Other Ways To Volunteer To Help The Club
Membership Committee Chair Job Description
- Is a member of the Board
- Sets tone for the committee work.
- Ensures that members have the information needed to do their jobs.
- Oversees the logistics of the committee’s operations.
- Reports to the Board’s Chair.
- Reports to the full Board on committee’s decisions/recommendations.
- Works closely with the Chief Executive and other staff as agreed to by the Chief Executive.
- Assigns work to the committee members, sets the agenda and runs the meetings, and ensures distribution of meeting minutes.
- Initiates and leads the committee’s annual evaluation.
- For Club Member
- Members newsletter spotlight
- Membership materials included or for purchase (i.e. badge, cling, t-shirt)
- Lead Recognition for Tesla Employees events like:
- Tesla employee BBQ
- Newsletter spotlight, quarterly
- Invite to meetups (pay for them)
- Xmas recognition: food, gifts, parties
- Bring goodies to the service center
- Invite employee-owners to join the club
- Welcome any 1st-time Attendees at events 30 min early (1:1 welcome)
You can learn more about each position below
Chair Responsibilities Vice-Chair Responsibilities Treasurer Job Description
Secretary Job Description Event Committee Chair Job Description
Sign up NOW to Volunteer… for a Board Role and/or any of the several roles.
After you fill out the basic information, you will receive an email with links that allow you to volunteer for any of the several roles that may interest you. Then a member of the board will be in contact within a couple of days to help you select the perfect fit.
Explore Other Ways To Volunteer To Help The Club
Event Committee Chair Job Description
- Is a member of the Board
- Sets tone for the committee work.
- Ensures that members have the information needed to do their jobs.
- Oversees the logistics of the committee’s operations.
- Reports to the Board’s Chair.
- Reports to the full Board on committee’s decisions/recommendations.
- Works closely with the Chief Executive and other staff as agreed to by the Chief Executive.
- Assigns work to the committee members, sets the agenda and runs the meetings, and ensures distribution of meeting minutes.
- Initiates and leads the committee’s annual evaluation.
- Types of events to include:
- Show and Shines (Cars & Coffee)– Free Meet-Ups, includes TWO types of shows; one with the car community and the other is exclusive meet up with Tesla cars only. Both typically end with a restaurant or social event afterward. Some partner with restaurant and saves spaces in advance. Work with the restaurant to confirm spaces. Some restaurants may extend their service into the parking lots and can serve food and beverages. All subject to local regulations on drinking etc.
- Green and Public shows, Clean Energy Community events; utility, worldwide org clean tech, ride along, booth, university, high schools, etc. sustainable energy companies, plugin groups, host a booth, owners show their car, answer questions about EV/Tesla ownership. Some Tesla stores have referred these requests to local TOC President contact
- Legislative and Advocacy events, city hall events, support Tesla will activities
- Autocross and Drag Racing, driver training, test skills, catered event
- Social Events, Tesla socials, good for new owners, attend and introduce your the club, late-night streaming of Key events; i.e. Model 3 Reveal event in the store or hotel or owner’s home, joint events with other Luxury cars i.e. Mercedes, Porsche, Holiday parties with Toys for Tots, Motor4Toys
- Tesla Events; ribbon-cutting, socials, if Tesla is unavailable,
- Driving Events, Scavenger Hunt, unique location, Destination restaurant or supercharger, charge for the cost of the event via Eventbrite, a small charge is included in the membership
- Weekend Road Trips; (requires a lot of planning time)
- Business Meetings; Board meeting, one per year, semiannual, quarterly – minimum one per year
You can learn more about each position below
Chair Responsibilities Vice-Chair Responsibilities Treasurer Job Description
Secretary Job Description Membership Committee Chair Job Description
Sign up NOW to Volunteer… for a Board Role and/or any of the several roles.
After you fill out the basic information, you will receive an email with links that allow you to volunteer for any of the several roles that may interest you. Then a member of the board will be in contact within a couple of days to help you select the perfect fit.